Tag - Blogs

21 Plugins to Efficiently Manage WordPress Multi-Author Blogs

Running a multi-author WordPress website comes with a different set of challenges compared to a a single author WordPress blog.

You’ll need to plan content, create an editorial workflow, monitor user activity, and make sure that your website is running at peak performance.

This sounds like a lot of work, but luckily there are some really helpful plugins that can make it all go smoothly.

In this article, we will show you the best plugins to efficiently manage multi-author WordPress blogs. These plugins will make your job easier and help authors on your website to be more productive.

The best plugins to manage multi-author WordPress blogs more efficiently

1. PublishPress


PublishPress is the best publishing tool kit for any type of content-rich websites and a must-have plugin for multi-author WordPress blogs

It allows you to create and manage an editorial calendar inside WordPress, followup progress on drafts and article ideas, manage authors, set up custom notifications, and more.

The plugin comes with companion addons which give you powerful set of tools. These addons include Capability Manager Enhanced (to customize user permissions), Revisions (to manage revisions in WordPress), and Press Permit which lets you control viewing permissions on WordPress.

This incredibly powerful plugin helps you every step of the way, from content planning to publishing, while ensuring that nothing slips through the cracks. For more details, see our guide on how to improve your editorial workflow in WordPress.

Bonus: See our guide on how to do keyword research to find blog post ideas.

2. WPForms

WPForms is the best WordPress contact form plugin on the market. It allows you to easily build forms using a simple drag and drop form builder.

Their Pro plan also comes with user registration, custom login form, and post-submission addons. This allows you to accept posts on your website without allowing anyone accesses to your WordPress admin area,

For details, see our step by step guide on how to allow users to submit posts to your WordPress website.

3. MemberPress


If you want to build a website where only paid members can submit posts, then you’ll love MemberPress. It is the best WordPress membership plugin and allows you to easily sell subscriptions and memberships plans.

It allows you to easily restrict access to any content based on the user’s membership level. You can also use it with WPForms to create front-end post submission pages.

For detailed instructions, see our guide on how to easily create a membership website in WordPress.

4. TranslatePress


If you run a multilingual WordPress website, then TranslatePress helps you easily manage translations on your website.

It allows you and other authors on your website to easily translate content on your website with a live preview. You can also use it to translate WordPress themes and plugins as well.

For step by step details, see our tutorial on how to easily translate your WordPress website

Alternatives: WPML, Polylang

5. Sucuri


Sucuri is the best WordPress security plugin to protect your website against unauthorized access, brute force attacks, and hacking.

As a multi-author WordPress site, more people have access to the admin area of your WordPress website. While making sure that your authors can write posts, you would also want to make sure that your admin area is safe and secure.

Sucuri performs regular security checkups and acts as a website firewall. This allows malicious attacks to be blocked even before they reach your website.

6. Pre-Publish Checklist

Pre-Publish Checklist

As the administrator of a multi-author WordPress website, you would want to ensure that all authors follow the editorial process you have set up for your website.

Pre-Publish Checklist helps you add a checklist to the post editor, which allows authors to check everything on the list before publishing or submitting it for review.

7. Simple Local Avatars

Simple Local Avatars

WordPress uses Gravatar to display user avatars in comments and in user profiles. However, some of your users may not have gravatar setup for their email address, or they may simply want to use some other picture on their author profile.

Simple Local Avatars plugin allows users on your WordPress site to upload their own author photo by editing their profile.

8. MonsterInsights


MonsterInsights is the best Google Analytics plugin for WordPress. It allows you to easily install Google Analytics in WordPress.

It also shows where your users are coming from, what content is doing well, what users do when viewing your website, and more. This data provides you insights to make an effective content strategy for your website.

Bonus: See the top marketing metrics you must track on all WordPress sites.

9. WP Revisions Control

WP Revisions Control

WordPress automatically saves drafts as revisions. This helps you easily undo changes and revert back to an earlier draft of your article. However, if you run a large multi-author WordPress site then these revisions add up to your WordPress database size.

WP Revisions Control helps you set a number of revisions that WordPress should keep. After that number, WordPress will automatically delete the oldest revision. You can also delete all revisions for a specific post if you want.

To learn more, see our beginner’s guide to WordPress post revisions with step by step instructions on how to use revisions on your blog.

10. Author Avatars List

Author Avatars List

An easy way to attract more authors to write for your website is by showcasing authors prominently on your website. One way to do this is by displaying a list of blog authors.

Author Avatars List plugin allows you to easily add a blog authors list anywhere on your site. It comes with a sidebar widget and you can also use the shortcode to easily add it to a post or page.

11. Adminimize


Adminimize gives admins full control over what users can or cannot see inside the WordPress admin area. Admins of a multi-author blog can use it to disable user access to unnecessary sections.

This enables them to provide a lean and distraction-free writing space for the authors. For more details, see our tutorial on how to hide unnecessary items from WordPress admin.

12. User Notes

User Notes

User notes allow you to leave notes on user profiles. These notes can only be seen by admins and can be very helpful and may serve as a reminder tool.

For example, if an author is not following the deadlines you can add a note to remind yourself that this particular author is a bit careless with the deadlines.

13. Simple Author Box

Simple Author Box

By default, most modern WordPress themes can display an author’s profile pic along with their bio below the article. However, some are not very good at it or you way want to get a bit more control over author bio box.

Simple Author Box helps you easily add an author bio box below articles. You can customize it to match your theme colors, configure what you want to show, and add social sharing buttons with it.

14. Edit Author Slug

Edit Author Slug

WordPress comes with SEO friendly URL structure which allows you to choose URL slugs for your posts and pages. However, there is no option to do so for an author page.

Edit Author Slug plugin allows you to do that. You can simply edit a user profile and change the author URL slug. It also allows you to change the author base.

For more information, see our detailed tutorial on how to change author URL slug and base in WordPress.

15. User Submitted Posts

User Submitted Posts

User Submitted Posts plugin does just what it says, it allows users to submit posts to your website without login or creating an account. This allows you to manage user-submitted content without managing user accounts or giving users access to admin area.

For details, see our guide on how to allow users to submit posts to your WordPress site.

16. Theme My Login

Theme My Login

Theme My Login allows you to create custom WordPress login page for your website. You can also create a front-end registration and profile editing page.

Basically, users will be able to login without having access to the admin area of your website. Theme My Login can be used with other plugins to create a front-end editing experience for your authors.

17. Two Factor


Two Factor plugin allows you to easily add Two Factor authentication to your website. This adds an extra step to your WordPress login screen and making it difficult for hackers to gain access to your website.

You can generate a one-time password using an app like LastPass Authenticator to finish the login process. For details, see our guide on how to add two-factor authentication in WordPress.

18. WP Security Audit Log

WP Security Audit Log

WP Security Audit Log helps you keep a log of all things happening on your website. This allows you to see when each user logged in, what they did, and all other website activties.

This helps you find an imposter, catch mistakes, block hacking attempts, and more. For details, see our guide on how to how to monitor user activity on your WordPress site.

19. WP Email Users

WP Email Users

WP Email Users plugin allows you to quickly send an email to all authors and registered users on your website. This comes in handy if you want to communicate important announcements, notifications, and site related updates.

You’ll need WP Mail SMTP plugin and a proper SMTP service provider to ensure that your emails reach user’s inbox.

20. Emergency Password Reset

Emergency Password Reset

If you are worried that the security of your WordPress site is compromised, then you need to immediately change all WordPress passwords. Now if you run a multi-author WordPress website, then you need to make sure that all user passwords are changed as well.

Emergency Password Reset plugin allows you to reset all user passwords in WordPress with a single click. It also sends an email to all your users with a link to set new passwords.

For details, see our guide on how to reset passwords for all users in WordPress.

21. User Blocker

User Blocker

User Blocker plugin allows you to easily block an author on your WordPress website without changing their author information or deleting their account.

This helps you make sure that content on your website is not affected while making sure that unwanted users can no longer access the WordPress admin area.

For more information, see our step by step guide on how to block a WordPress user without deleting their account.

That’s all for now.

We hope this article helped you find useful plugins to manage your multi-author WordPress blogs. You may also want to see our proven tips to quickly increase your blog traffic and our ultimate guide on how to speed up your WordPress site.

If you liked this article, then please subscribe to our YouTube Channel for WordPress video tutorials. You can also find us on Twitter and Facebook.

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How to Get WordPress.com Features on Self-Hosted WordPress Blogs

If you recently switched from WordPress.com to your own self-hosted WordPress.org website, then you may not see all the widgets, stats, and other WordPress.com features in the new user interface.

But don’t worry, there’s an easy way to get those features back. Actually, you can have even more powerful features with your self-hosted WordPress blog.

In this article, we will show you how to get WordPress.com features on self-hosted WordPress blogs.

Getting WordPress.com features for your WordPress.org blogs

Adding WordPress.com Features to Your Self-Hosted WordPress Blog

When choosing a blogging platform, many users start with WordPress.com before they make the switch to the self-hosted WordPress.org platform. Often this happens due to name confusion because despite the similar name, they are two different platforms. To learn more see our comparison of WordPress.com vs WordPress.org.

The problem is that after using WordPress.com, you can get used to certain features and the way they look. Naturally, after switching you would want to have the same features in self-hosted WordPress.

While WordPress.org doesn’t offer built-in features like WordPress.com, it gives you the full flexibility to add any feature that you want on your website using WordPress plugins. In fact, this flexibility is one of the major reasons why people convert their WordPress.com blogs to WordPress.org.

The company behind WordPress.com offers a plugin that brings WordPress.com features on any WordPress.org website. This plugin is called JetPack.

Jetpack WordPress Plugin

Jetpack offers many of the same features used by WordPress.com to WordPress.org users.

Unlike standard WordPress plugins, Jetpack is a plugin suite which combines several useful features into a single plugin.

Jetpack Features on Self-hosted WordPress Blog

Here are the main Jetpack (WordPress.com) features:

  • WordPress Security: Downtime monitoring, brute force attack protection, backups, etc.
  • Performance: Speed up image and static file load times, lazy loading for images, etc.
  • Writing and content: Options to create galleries, testimonials, portfolios, Infinite scroll, etc.
  • Social sharing: Auto social sharing posts, share buttons, and like buttons.
  • Website traffic: Related posts, website stats, etc.

Jetpack is available as a free plugin with certain features being premium upgrades. You can simply install the plugin like any other plugin on your self-hosted WordPress site to access the same basic features that you had on WordPress.com.

However, one of the reasons why people is to get away from the limited features on WordPress.com and access the more powerful features offered on self-hosted WordPress.org.

In that case, here’s how you can unlock more powerful features with WordPress.org.

1. Unlock Powerful Analytics with MonsterInsights

Website stats is one of the most loved WordPress.com features. Jetpack provides this feature with the built-in site stats module.

However, it’s nowhere near as powerful as Google Analytics, the de-facto market leader for analytics. If you want to integrate Google Analytics with Jetpack, then you need to subscribe to their professional plan that costs $299 / year.

But luckily, you can use the most powerful website stats tool Google Analytics on your self-hosted blog with MonsterInsights Lite plugin which is 100% free.

MonsterInsights Best Google Analytics WordPress Plugin

MonsterInsights also offers a Pro version which is the best Google Analytics WordPress plugin in the market. It lets you easily connect your site with Google Analytics and helps to track advanced metrics with ease.

Get MonsterInsights now!

2. Create Smart WordPress Forms with WPForms

You can create contact forms and polls in WordPress.com with Jetpack’s feedback form feature. But it lacks the advanced options to customize the forms or add smart marketing features.

WPForms plugin solves that problem for self-hosted WordPress blogs by allowing you to create any type of form with just a few clicks. The free version, WPForms Lite, comes with all the essentials, and the Pro version is packed with more powerful features.


Using WPForms, you can create contact forms, surveys, user registration forms, order forms, etc. quickly and easily.

Get WPForms now!

3. Get More Robust WordPress Security with Sucuri

Jetpack free version offers basic WordPress security features like brute force attack protection. If you upgrade to their premium plans, then you will get malware scanning option as well.

However you can get more robust security features for your self-hosted website with plugins like Sucuri.


Sucuri’s free WordPress plugin has advanced security options like remote malware scanning, blacklist monitoring, file integrity monitoring, security activity auditing, and more.

Get Sucuri now!

4. Get Advanced SEO Features with Yoast SEO plugin

Jetpack offers basic SEO features like XML sitemaps and site verification for WordPress.com websites. You need to buy at least the Jetpack Premium plan to access all of its SEO features.

You can get all those features and more in your self-hosted WordPress blog with free Yoast SEO plugin.

Yoast SEO

Yoast SEO offers features like site verification, XML sitemaps, SEO preview, Facebook and Twitter preview images, title, meta descriptions, and more.

If you buy the paid version of the plugin, you can get more powerful SEO capabilities.

Get Yoast SEO now!

5. Create Automatic Backups with UpdraftPlus

You can create daily automatic backups for your WordPress site with Jetpack; however, it’s only available for the paid users.

But thankfully UpdraftPlus plugin lets you set up automatic backups for your website free.

UpdraftPlus best WordPress backup plugin

It also allows you to store your WordPress backups in remote locations such as Google Drive, and Dropbox.

Get UpdraftPlus now!

6. Enable Spam Filtering Free with Akismet

Jetpack paid plan users can enjoy spam filtering feature on their website. It is enabled by Akismet plugin integration.

But you can get this feature for free in your self-hosted WordPress website by installing the Akismet plugin.


Akismet automatically checks all your WordPress comments and filters out the ones which look like spam. It helps to reduce spam comments significantly on your site and allows you peace of mind.

Get Akistmet now!

7. Add Stylish Social Share Buttons with Shared Counts

Social sharing buttons are also a default WordPress.com feature. You can enable social share buttons on your posts, pages, media, etc. however, it has limited styling options.

You can use Shared Counts plugin on your self-hosted WordPress website to get the social sharing buttons.

Shared Counts

Shared Counts offers many display styles, social share count, and total share count feature.

Another great advantage of using Shared Counts is that it doesn’t slow your website speed.

Get Shared Counts now!

8. Auto Post to Your Social Networks with WP to Buffer

You can enable auto-sharing your posts on your social media networks in WordPress.com using Jetpack’s Publicize feature.

You can add the same functionality to your self-hosted WordPress blog by using WP to Buffer plugin.

WP to Buffer

Buffer is a popular social media management tool you can use to schedule posts on social media.

With WP to Buffer free plugin, you can connect your WordPress.org website with your Buffer account and set up automatic posting on your social media profiles.

Get WP to Buffer now!

9. Show Related Content with Yet Another Related Posts

WordPress.com has a built-in option to show related content after posts.

You can add this feature on your WordPress.org website using the free plugin Yet Another Related Posts.

Yet Another Related Posts Plugin

The plugin allows you to display posts, pages, and custom post types as related content after posts. You can choose thumbnail or list view of related content.

Get Yet Another Related Posts now!

10. Improve Comment Interaction with De:comments

You can enable Like option for your WordPress.com comments. This feature is useful to improve user-interaction in your comment area.

De:comments plugin lets you add more elements of user interaction to your WordPress.org comment area.


The plugin allows users to rate comments, share comments on social media, earn badges, and more.

Get De:comments now!

11. Grow Your Email List and Send Emails with Constant Contact

Jetpack offers basic email marketing features for WordPress.com websites. You can add a simple subscription form on your site, and send emails when you publish a new post.

You can use more powerful email marketing features on your self-hosted WordPress blog with Constant Contact.

Constant Contact

Constant Contact is one of the best email marketing service provider on the market. It allows you to easily collect email addresses, convert visitors into subscribers, and bring them back to your website.

For detailed instructions, see our article on how to create an email newsletter in WordPress.

Get Constant Contact now!

12. Get CDN Services with Cloudflare

WordPress.com has built-in CDN for images and static files.

You can get a similar feature on your self-hosted blog with Cloudflare.


Cloudflare is one of the best CDN services available in the market.

Using this service helps to improve your website speed and performance. Also, it protects your site against brute force attacks.

Get Cloudflare now!

13. Enable Infinite Scrolling with WordPress Infinite Scroll

One of the popular WordPress.com features is infinite scrolling. Many websites use this feature to improve user engagement.

You can add the same feature to your WordPress.org website using the free WordPress Infinite Scroll plugin.

Load More - Infinite scroll for WordPress

It is an excellent tool for lazy loading posts, pages, comments, and more.

Get WordPress Infinite Scroll now!

14. Create Stunning Galleries with Envira Gallery

In WordPress.com, you can create responsive galleries with Jetpack. It is also a built-in WordPress.com feature. However, it has limited customization options.

You can add more stunning image galleries on your self-hosted WordPress blog with Envira Gallery plugin.

Envira Gallery

Get Envira Gallery plugin now!

We hope this article helped you to learn how to get WordPress.com features on self-hosted WordPress blogs. You may also want to see our guide on the must have WordPress plugins for business websites.

If you liked this article, then please subscribe to our YouTube Channel for WordPress video tutorials. You can also find us on Twitter and Facebook.

The post How to Get WordPress.com Features on Self-Hosted WordPress Blogs appeared first on WPBeginner.

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How to Improve your Editorial Workflow in Multi-Author WordPress Blogs

Managing multiple authors in a WordPress blog can be hectic. A good editorial workflow is essential for a multi-author blog to function smoothly.

We are often asked by our users how they can improve their editorial process while running a busy multi-author WordPress blog.

Luckily, there is an excellent plugin for that.

In this article, we will show you how to effectively use PublishPress to manage your editorial workflow like a pro.

This will allow you to easily collaborate with your editorial team right inside WordPress. You will also be able to organize your editorial calendar, execute content strategy, and increase productivity.

Ready? Let’s get started.

How to manage editorial workflow in multi-author WordPress

The first thing you need to do is install and activate the PublishPress plugin. For more details, see our step by step guide on how to install a WordPress plugin.

The plugin works out of the box, but we will review different settings options in each section as we move along.

Let’s start by defining your editorial workflow.

Define The Stages of Your Workflow with Custom Statuses

PublishPress comes with a feature called ‘Custom Statuses’ which lets you define the stages of your workflow.

Apart from the default WordPress post statuses like Draft, Pending review, and Published, the plugin creates several new statuses for your posts and pages.

  • Pitch – Author submits an article pitch or post idea.
  • Assigned – A post is assigned to an author
  • Draft – The default draft and autosave status for posts
  • In progress – An article is currently under progress. Used during initial research and outlining process
  • Pending review – An article is submitted to the editors for review an publication.
  • Published – An article is published
  • Scheduled – An article is scheduled to be published later

You and your authors can choose a status based on the current stage of article in your workflow. The status option is located on the edit screen under the document menu.

Changing post status on the edit screen

You can also change post status from Posts » All Posts page by clicking the Quick Edit link below a post.

Quick edit post to change its status

Need to edit custom statuses to define your own workflow?

PublishPress lets you create your own custom statuses as well. Simply head over to PublishPress » Settings page and switch to the ‘Statuses’ tab.

Adding a custom status in PublishPress

Next, click on the ‘Add New’ tab to create your custom workflow status. You will need to add a name and description for your custom status and then choose a color / icon for it.

Don’t forget to click on the ‘Add new status’ button to save your changes. You can now use this custom status for your posts.

Add Editorial Comments to Your Posts

Communication among the team is crucial for all multi-author blogs. PublishPress has the option for editorial comments as well as notifications.

Editorial comments basically allow for threaded commenting inside the WordPress admin dashboard for private discussion between writers and editors. Authors and editors can add comments right below the post editor.

Adding editorial comments to posts in WordPress

Team members will get notifications when a new comment is added for the posts they are following or editing.

Managing Notifications for Content Progress

PublishPress allows you to automatically send notifications for editorial comments as well as content progress.

Content Progress notifications are sent when an author changes a post’s status. For example, when a post is changed from draft to pending review.

You can manage notifications and create new ones by visiting PublishPress » Notifications page.


On this page, you will see a list of existing notification workflows. You can click on the ‘Add New’ button to create your own custom notification.

New notification

You can select when to send a notification, users who will get notified, and for which content-type.

You can also compose the notification email subject and message. You will find the handy shortcodes in the right column to use in your email message.

Add Editorial Metadata to Your Blog Posts

Editorial metadata feature allows you to add additional useful information to your blog posts. Simply edit the post or create a new one, and you will see the editorial metadata fields under the Document panel.

Editorial metadata

By default, the plugin adds ‘First draft date’ and ‘Assignment’ details meta fields. You can create and add your own metadata fields as well.

Simply head over to PublishPress » Settings page in your WordPress admin, and click on the Metadata tab.

Managing editorial metadata

Next, click on the ‘Add New’ tab to create new custom editorial metadata. From here you can add a label, description, and form field type for your custom editorial metadata.

Adding a custom editorial metadata field

Don’t forget to click on the ‘Add New Metadata Term’ button to save your changes.

You can now use your custom editorial metadata field while writing posts.

Managing Your Editorial Calendar with PublishPress

Planning and managing an editorial calendar gives you a bird’s eye view of your publishing queue.

You are able to see the content progress and make sure that you are publishing on time and as planned.

Many editorial teams use Google Calendar or other task management tools like Asana for that. PublishPress allows you to view and manage your editorial calendar right inside the WordPress admin area.

Managing your editorial calendar

The calendar shows you all the posts that are scheduled for posting, their progress status, and more. You can also drag and drop posts to change their scheduled dates.

You can also click on the ‘Click to create’ link to instantly schedule a post for that particular day.

Add a Pre-publish Content Checklist

PublishPress comes with a premium add-on to create and add pre-publish content checklists which is totally worth it. Simply install and activate the ‘Content Checklist’ addon.

Next, you need to visit PublishPress » Settings page and click on the Checklist tab.

Create a content checklist

From here you can select the post types where you want to display the content checklist. After that, you need to select what happens when all items on the checklist are not finished.

Below that you can start adding checklist items. For example, restrict the number of categories, tags, featured image, and any other items that you want to add.

Once you have created your content checklist, you can edit any post on your website to see it in action.

Content checklist

Other Features

Apart from the standard PublishPress features, it also comes with premium add-ons to do more on your website.

Following are some of the extra features you can enable using their premium version.

  • WooCommerce content checklist – Add a content checklist for WooCommerce products.
  • Multiple authors – Allows you to give credit to multiple authors for a single post
  • Permissions – Allows you to control which users can complete certain tasks
  • Slack support – Get PublishPress notifications in Slack
  • Reminders – A custom set of reminder notifications

We hope this article helped you improve your editorial workflow in multi-author WordPress site. You may also want to see our ultimate WordPress SEO guide to get more search traffic to your website.

If you liked this article, then please subscribe to our YouTube Channel for WordPress video tutorials. You can also find us on Twitter and Facebook.

The post How to Improve your Editorial Workflow in Multi-Author WordPress Blogs appeared first on WPBeginner.

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