Tag - Content

16 Tips for Mastering the WordPress Content Editor


Majority of WordPress users spend most of their time using the content editor to write posts and create pages. WordPress comes with an intuitive Gutenberg block editor that is very easy to use.

However, as a power user, you can significantly increase your productivity by learning some of the lesser-known tricks. This would allow you to create highly engaging content in less time.

In this article, we will share our expert-tips for mastering the WordPress content editor. These tips will teach you how to use the WordPress content editor like a pro.

Expert tips on using the WordPress content editor

1. Learning The Basic Blocks

Blocks are the main building elements of the WordPress content editor, which is why it is sometimes referred to as the block editor.

Using blocks in WordPress content editor

Each element inside your content is made up of blocks. By default, WordPress comes with plenty of commonly used blocks such as paragraph, lists, images, galleries, and more.

You can use these blocks to create beautiful content layouts. This makes it important to explore different blocks and learn how you can use them in your content. We will mention some of the blocks later in this article as well.

2. Start Using Keyboard Shortcuts

Using keyboard shortcuts

It is inefficient to move the mouse just to make some text bold or add a link. The content editor comes with several useful keyboard shortcuts that helps you accomplish common formatting tasks without using the mouse.

Using keyboard shortcuts help you save time and make you a faster writer. Check out our guide on the most time-saving keyboard shortcuts in WordPress.

3. Single and Double Line Spacing

Many beginner level users find it difficult to figure out how to create paragraphs and line breaks in WordPress.

To add a new paragraph in the content editor, you simply need to press the Enter key. WordPress will add a new paragraph with double line spacing.

Adding double line spacing in WordPress

However if you only want a single line break, then you need to press Shift + Enter keys together.

Check out our guide on how to add single/double line spacing in WordPress.

4. Rearranging The Edit Screen

The content editor is basically a clean canvas with a top bar and a column on the right. This gives you a clean user interface to create your posts.

The editor displays a toolbar on top of the block that you are editing. You can move the toolbar by clicking on the three-dot menu in the top right corner of the screen.

Top toolbar

You can also show and hide the settings column by clicking on the gear icon at the top.

Hide settings column

WordPress also makes it easy to switch to the Spotlight mode which makes the block you are in more noticeable by dimming rest of the content.

Spotlight mode

Need more white space on the screen? Switch to the fullscreen mode which gives you a clean canvas with just the toolbar at the top.

fullscreen mode

5. Changing Font Size in WordPress Visual Editor

We understand that typography plays a very important role in web content. You may want to use different font sizes to grab your audience’s attention or highlight different sections in a lengthy article.

Change font size in WordPress content editor

Simply select the block where you want to change the font size, and you will see the font size option in the block settings on the right.

6. Add Headings into Your Articles

Headings play an important role in improving readability. This is why search engines like Google also consider headings to be important for SEO. Using your focus keywords (words that users will use to search) in headings helps search engines understand the importance of those keywords.

The content editor makes it easy to add headings to your articles. Simply select a heading block and then select a heading size and text alignment from the block settings.

Adding headings to your articles in WordPress content editor

You can also add a link to your heading, make it bold, or italicize it.

7. Adding Columns to Your Posts

WordPress content editor comes with a built-in column block, which allows you to add content into columns. This makes it easy to give your text a magazine like look.

Simply select and add a columns block to your editor. You can select the number of columns you want to add from the block settings.

Adding columns to your posts

Each column will automatically contain a paragraph block. You can easily add any other blocks that you want inside each column. For example, blockquotes, images, paragraphs, and more.

However, if you want to add an image next to some text, then you’d want to check the next tip.

8. Adding Image Next to Text

In older versions of WordPress, it was quite challenging to add an image right next to some text with proper alignment. This problem was fixed with the Media & Text block.

Media and text block in WordPress content editor

It allows you to add an image next to the text block. It automatically adjusts the width and spacing between the two blocks.

You can make the block full-width and use the formatting options for the text block.

9. Adding YouTube Videos in WordPress

You can upload videos to your WordPress site. However, WordPress is not made to be used as a streaming platform and most WordPress hosting companies cannot serve large files adequately.

To learn more about this, see our article about why you should never upload videos to your WordPress site.

Instead, we recommend uploading your videos to YouTube or other stream sites and then embed them into your WordPress posts and pages.

Adding YouTube block in WordPress content editor

You can use the YouTube block to simply paste the URL of the video you want to add, and WordPress will automatically embed it for you.

You can also paste the video URL inside a paragraph or any text block, and WordPress will automatically convert it into the YouTube block.

Auto embed YouTube videos in WordPress

10. Creating Tables in WordPress Posts

The post editor also comes with a block to easily add tables into your WordPress posts and pages.

Simply add the table block and then select the number of columns and rows you want to add. Don’t worry you would always be able to add more columns and rows later as needed.

Enter the rows and columns for your table

After that, you’ll see a plain table. You can add content to table cells and choose table colors / style from the block settings.

Table block preview

The WordPress table block is good for basic tables, but it lacks many features. For example, you cannot select the header row, make columns sortable, highlight rows, and more.

This is why we recommend using TablePress. It’s a free plugin that allows you to create beautiful tables and add them to your WordPress posts and pages.

To learn more, see our guide on how to easily add tables in WordPress posts.

11. Adding Buttons in WordPress Posts and Pages

Buttons play an important role when you want to add a call to action into your WordPress posts or pages.

The content editor comes with a basic button block that lets you quickly add a button into your content.

The default Button block in WordPress

The button comes with three styles: squared, rounded, and with a border. You can also select the background, text color and align the button to center, left, or right.

12. Add Cover Images in WordPress Posts

You may have seen cover images used in the middle of an article on popular publications like the New York Times. A cover image is simply an image placed in the middle of an article, sometimes with an overlaying text.

The purpose of the cover image is to make your content more engaging. It also provides your users with a break from reading the text and look at an image to capture their attention.

The content editor makes it easy to add cover images into your posts. Simply add a Cover Image block and then upload the image you want to use. Ideally, it should be a larger image file that looks good in the wide format.

Cover image block

For more details, see our article on cover image vs featured image and how to use them on your blog.

13. Change Paragraph Colors

Another neat trick that often goes unnoticed, is the ability to change the colors. Most folks want to keep their text consistent throughout the article.

However, occasionally using colors can help you redirect user attention and highlight important parts of an article.

The content editor shows you color options in the right column, you can choose any colors you want. Just make sure the background and text color combination you choose is easy to read.

Change background and text color in content editor

14. Add Widgets into Your Posts

Widgets are quite similar to the blocks. They allow you to add web elements to your WordPress site without adding code.

Typically widgets are commonly used in sidebars or footer area of a website. However, you can also add some widgets to the content area such as contact forms.

Simply look for the Widgets section under the add blocks button. From here, you can use the commonly used widgets in your posts and pages.

Adding widgets in WordPress posts and pages

15. Adding Custom HTML in WordPress Posts

The content editor in WordPress is a fully visual WYSIWYG editor. However you can still add HTML code if you need to.

The easiest way to do this is by adding the Custom HTML block to your post. After that, you can simply paste the HTML that you want to add.

Adding custom HTML in WordPress post

16. Get The Word Count and Other Stats for Your Posts

When working on a lengthy article, you may want to see the quick outline of the article, how many words it has, and how everything is placed.

The content editor toolbar has two buttons for that on the top. First, the info button which shows you the word count, paragraphs, blocks, and article outline based on headings you have used.

Article stats

Right next to it is the block navigation button. It shows you all the blocks you have used in your article, and you can click on a block to directly jump to it.

Jump to a block in your post

We hope this article helped you discover new tips for mastering the WordPress content editor. You may also want to see our guide on how to create an email newsletter and get more blog traffic.

If you liked this article, then please subscribe to our YouTube Channel for WordPress video tutorials. You can also find us on Twitter and Facebook.



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How to Add Multi-Column Content in WordPress Posts (No HTML Required)


Do you want to add multi-column content in your WordPress posts? Columns can be used to create engaging layouts for your posts and pages.

Traditional print media, like newspapers and magazines, have been using multi-column layouts since the very early days of printing. Their goal was to make it easier for users to read the smaller text while utilizing the available space economically.

Single column layouts are more commonly used on the web. However, multi-column grids are still useful for highlighting content and making it easier to scan and read.

In this article, we’ll show you how to easily add multi-column content in your WordPress posts without writing any HTML code.

Add Multi-Column Content in WordPress Posts and Pages

Adding Multi-Column Content in WordPress – The Easy Way

Creating multi-column content aka grid column content in WordPress is now easy because it comes as a default feature. The new WordPress Block Editor Gutenberg includes a columns block.

To add a multi-column layout, you need to create a new post or edit an existing one. Once you’re in the post edit area, click on the ‘Add’ icon on the top to add a block.

Next, you need to select the ‘Columns’ block located under ‘Layout Elements’ tab.

Add Columns Block in Your WordPress post

You will now see the mouse cursor jumping on the left column and a text placeholder will appear on the right column.

Columns block WordPress in WordPress added to post

As you can see in the above screenshot, the Columns block seems just an empty area at first. If you mouse over to the left, you can see the block border highlighted.

You will also be able to see the block settings on the right column of the post edit screen.

Columns Block WordPress - 2 Columns

By default, the columns block will adds two columns. You can increase the number of columns you want to add from the block settings on the right. It allows you to add up to six columns in a single row.

Add more columns to your Columns

Simply click on a column and start typing to add content. You can use the tab key on your keyboard for switching to the next column.

Add Text in Your WordPress Columns

Adding Media and Other Content in Your Columns

In addition to the text content, you can also add images and embed videos in WordPress columns.

The columns block allows you to add blocks inside each column. Simply take the mouse to a column, and you will notice the ‘Add new block’ icon inside it. You can also add a block by typing / and then the block name.

Add new block in WordPress columns

Your selected block will now appear inside the column. You can now go ahead and add content to it.

Image Block Added to WordPress

Here’s how your new column may look in the default Twenty Nineteen theme. In this example, we are using three columns and the last column contains an image.

3 Columns in WordPress Post - Preview

If you only want to add an image and some text next to it, then you can also use the ‘Media and Text’ block instead of columns. This particular block is made specifically for showing media like images and videos next to some text.

Add Media and Text Block in WordPress

Adding Multiple Columns in Old WordPress Classic Editor

In case you haven’t upgraded your WordPress to Gutenberg and still using the Classic Editor, then you’ll need to install a separate plugin for creating a grid column layout.

First, install and activate the Lightweight Grid Columns plugin. For detailed instructions, follow our step by step guide on how to install a plugin in WordPress.

Upon activation, you can create a new post or open an old post to edit. Next, click on the ‘Add Columns’ button from the visual editor toolbar.

Add Columns Icon Lightweight Grid Columns Plugin

Now you will see a popup window to add your first column. You can choose how much area your column can cover, in desktops, tablets, and mobile devices differently.

For example, if you set the desktop grid percentage 50%, your column will cover the half row.

Grid Width Percent - Lightweight Grid Columns

There’re plenty of options to set your column width, from 5% to 100% in the interval of 5. You can choose one by clicking the dropdown.

Column Width Options - Grid Percentages

After that, you need to add your column content in the ‘Content’ box and then click the “OK” button to insert it into your post.

Add Content to Your Column  - Lightweight Grid Columns Plugin

The plugin will now generate the required shortcode with your content and add it to your post editor.

Shortcode and Content Added to WordPress Column

Now that your first column is added, you can repeat the process to add more columns. For the last column in row, don’t forget to check the box ‘Last column in row’.

Shortcode and Content for 2 Columns in WordPress

After that, you can save your post and preview it. Here’s how it looked on our test site using Twenty Seventeen theme.

Two WordPresss Columns in Twenty Seventeen Theme

We hope this article helped you learn how to add columns in your WordPress posts and pages. You may also want to see our simple guide on how to easily align images in WordPress posts.

If you liked this article, then please subscribe to our YouTube Channel for WordPress video tutorials. You can also find us on Twitter and Facebook.

The post How to Add Multi-Column Content in WordPress Posts (No HTML Required) appeared first on WPBeginner.



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How to Automatically Schedule Content Updates in WordPress


Have you ever tried scheduling a content update in WordPress? If you did, then you likely discovered that there is no easy way to schedule changes to a published post or page. In this article, we will show you how to easily schedule content updates in WordPress and improve your editorial workflow.

Scheduling content updates in WordPress

Why Schedule Updates for Posts and Pages in WordPress?

By default, WordPress allows you to schedule posts to be published at a specific time. However, you cannot schedule content updates for a post or page that is already published.

Many bloggers and website owners frequently make changes to their old blog posts, so they can keep their article up to date by adding new information.

Business websites may want to make scheduled changes to appear at a certain time. For example, when you are running a sales event or limited time promotional offer.

Normally, you will have to make changes at the exact time you want them to appear. Your changes become live as soon you hit the update button. Some site owners save their changes as a draft and then copy / paste them at the right time.

Wouldn’t it be nice if you can schedule your content updates just like you would schedule new posts and pages?

Let’s take a look at how to easily schedule content updates in WordPress to improve your workflow and keep your old content fresh.

Scheduling Content Updates in WordPress

The first thing you need to do is install and activate the Tao Schedule Update plugin. For more details, see our step by step guide on how to install a WordPress plugin.

Upon activation, you need to visit Posts » All Posts page in the WordPress admin area. From here you can locate the post where you want to schedule changes and then click on the ‘Scheduled Update’ link.

Schedule an update

The plugin will create a draft copy of your original post and open it in the post editor. You can now make changes to your post.

Once you are done editing, click on the date and time next to the ‘Publish’ option.

Click on date to set the schedule

This will show the date and time settings. You need to enter the date and time when you want your changes to go live and then click on the ‘Schedule’ button at the top right corner of the screen.

Set up schedule

Your changes will now be scheduled and will be published automatically at the date and time you entered.

Scheduling Content Updates in Classic Editor

If you are using the older classic editor, then you will see a new meta box in the right column labeled ‘Scheduled Update’

From here you can select the date and time and when you want to publish the changes. After that, you can schedule your changes by clicking the ‘Save’ button under the publish meta box.

Viewing and Managing Scheduled Post Updates

You can manage your scheduled post updates from the Posts » All Posts screen. All scheduled updates will be highlighted with their set release date.

Managing your scheduled post and page content updates

From here you can delete or modify a scheduled update without affecting your original post. You can also immediately publish an update by clicking on the ‘Publish now’ link.

We hope this article helped you learn how to properly schedule content updates in WordPress. You may also want to see our tips on growing your website on a shoestring budget.

If you liked this article, then please subscribe to our YouTube Channel for WordPress video tutorials. You can also find us on Twitter and Facebook.

The post How to Automatically Schedule Content Updates in WordPress appeared first on WPBeginner.



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