Tag - Setup

How to Setup WordPress Email Logs (and WooCommerce Email Logs)


Do you want to set up email logs on your WordPress or WooCommerce website?

Email logs allow you to monitor the emails sent by your WordPress site to the users. This helps you troubleshoot issues and check the status of email notifications sent by your WordPress website.

In this article, we will show you how to easily set up WordPress email logs and WooCommerce email logs.

After following this tutorial, you’ll be able to view the email logs directly from your WordPress admin area in an easy to understand format.

How to set up email logs in WordPress and WooCommerce

Why Set Up Email Logs in WordPress or WooCommerce?

Whether you are running a small business website using WordPress or a WooCommerce store, WordPress automatically sends certain email notifications to your users.

On a typical WordPress website, these emails include password reset emails, new user notification, password change notification, comments, and WordPress update notifications.

If you are also running an online store, then email becomes even more important. WooCommerce will send out customer receipts, order details, new order notifications, and user account emails on a regular basis.

As you can see, email notifications are crucial for your website to function properly and deliver the best user experience.

You need to make sure that those emails reach users’ inbox and don’t just disappear or end up in spam.

The best way to do this is by using a proper SMTP service provider to ensure email deliverability. For more details, see our guide on how to fix WordPress not sending email issue.

You would also want to see which emails are sent and to whom. This allows you to keep a record of email activity which comes in handy in several situations.

Following are just a few of those situations when email log comes in handy:

  • Ensure that email notifications are delivered promptly
  • Track your WordPress contact form plugin emails
  • You can see if emails sent by a plugin are working
  • Keep a track of user activity using the email logs
  • Track user activity if you run a membership website or sell online courses
  • Keep email log of your WooCommerce orders, reciepts, and customer notifications

That being said, let’s see how to easily setup email logs on your WordPress or WooCommerce website.

Setting up Email Logs in WordPress & WooCommerce

For this tutorial, we will be using the WP Mail SMTP plugin. It allows you to send WordPress emails using any SMTP service provider including Gmail, Outlook, SendGrid, Amazon SES, etc.

How WP Mail SMTP works

Step 1. Install and Setup WP Mail SMTP

The first thing you need to do is install and activate the WP Mail SMTP plugin. For more details, see our step by step guide on how to install a WordPress plugin.

Upon activation, you need to visit WP Mail SMTP » Settings page to configure the plugin settings.

First, you’ll need to enter your license key. You can find this information under your account on WP Mail SMTP website.

WP Mail SMTP license key

Simply, copy and paste your license key and then click on the Verify button.

After that, you need to scroll down to select how you would like to send your WordPress emails under the Mailer section.

WP Mail SMTP works with any SMTP service. It comes with easy configuration options for the most popular SMTP service providers like Gmail, Outlook, Sendinblue, Mailgun, Sendgrid, Amazon SES, or Other SMTP services.

Select mailer

Clicking on the mailer will show you instructions to set it up.

The default option is set to PHP mailer. We don’t recommend using that because it is not reliable. Since most WordPress hosting servers are not properly configured for emails, this option will mean that your WordPress emails may never reach users’ inbox or even spam folder.

We recommend using a provider like SendinBlue or Mailgun that’s optimized for best email deliverability.

If you choose Other SMTP as your mailer option, then you’ll need to provide SMTP settings which you can get from your SMTP service providers website.

  • SMTP Host: You smtp host address which usually looks like this smtp.yoursmtpserver.com
  • Encryption: Usually it is either SSL or TLS
  • SMTP Port: Usually it is 465
  • Authentication: Turn on authentication
  • Username: Username provided by your SMTP service usually it is your email address.
  • Password: Password for your SMTP service

Other SMTP service provider

After you have entered your mailer credentials, don’t forget to click on the ‘Save Settings’ button to store your settings.

Bonus: It’s important to use a professional business email address to ensure your emails look trustworthy.

Step 2. Enable Email Log Feature

Now that you have set up mailer settings in the WP Mail SMTP plugin. It is time to turn on the email logging feature.

From the plugin’s settings page, switch to the ‘Email Log’ tab and check the box next to ‘Enable log’ option.

Turn on email logs

The email log option will save general and troubleshooting information about each email message. Including the date and time, subject, email status, email addresses of the sender and recipient, BCC and CC, attachment, etc.

The plugin also allows you to enable complete WordPress email logs. We don’t recommend enabling complete email logs because it would save all contents of the email including private or sensitive information in your WordPress database as plain text.

Don’t forget to click on the ‘Save settings’ button to save your changes.

Step 3. Testing WP Mail SMTP Setup

Now that you have set up the WP Mail SMTP plugin, let’s test it to make sure that everything is working as expected.

WP Mail SMTP makes this step easy. Go to the plugins settings page WP Mail SMTP » Settings page and switch to the ‘Email Test’ tab.

Test WordPress SMTP email settings

From here, simply enter your email address and click on the ‘Send Email’ button.

The plugin will now send a test email to the address you provided. It will then show you the status of the email delivery on screen.

Email sent successfully

Step 4. Viewing Your Email Logs in WordPress

You can view your WordPress email logs at any time without leaving the WordPress admin area.

Simply go to WP Mail SMTP » Email Log page. You’ll see the log with a list of entries since you enabled the email log.

Email log entries

To view entry details, take your mouse over it and then click on the ‘View’ link below it. This will open the email log entry with a detailed view.

Email log entry

You can also use the search feature to look for entries by email address, subject & headers, or by content (if you enabled content logging).

You can also delete older entries from your email log. You can use the ‘Delete’ link below any entry to delete a single entry.

You can also select multiple entries and click on the Bulk Actions drop-down menu to select ‘Delete’ and then click on the Apply button.

Delete email log entries in WordPress

We hope this article helped you learn how to set up WordPress email logs and WooCommerce email logs. You may also want to see our guide on how to monitor user activity in WordPress with security audit logs.

If you liked this article, then please subscribe to our YouTube Channel for WordPress video tutorials. You can also find us on Twitter and Facebook.

The post How to Setup WordPress Email Logs (and WooCommerce Email Logs) appeared first on WPBeginner.



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How to Properly Install and Setup WP Rocket in WordPress


Do you want to properly install and setup WP Rocket plugin in WordPress?

WP Rocket is the best WordPress caching plugin in the market because it offers the most comprehensive set of tools to help speed up your website.

However, many beginners are not familiar with the techy lingo and may find it difficult to decide which plugin options they should turn on.

In this tutorial, we will show you how to easily install and setup WP Rocket plugin in WordPress. We will walk you through complete WP Rocket plugin settings, so you can get maximum performance benefits.

How to easily install and setup WP Rocket plugin in WordPress

Why Use WP Rocket?

No one likes slow websites. In fact, a performance study found that a single second delay in page load time costs 7% less conversions, 11% fewer page views, and 16% decrease in customer satisfaction.

Strangeloop Study

And it’s not just users, search engines like Google also don’t like slow websites. They give a priority to faster websites in search rankings.

This is where WP Rocket comes in.

It is the best WordPress caching plugin on the market and allows you to quickly improve your WordPress website’s speed and performance.

Here is how it works.

WordPress is a dynamic content management system. Every time a user visits your website, WordPress fetches the content from your database, generate a page on the fly, and send it back to the user.

WordPress caching

This process takes up WordPress hosting server resources. If a lot of people visit your website at once, then this would slow down your website.

WP Rocket makes WordPress bypass all this.

It crawls and saves a static copy of your pages in the cache and allows WordPress to show the cached page to the user instead of generating a page on the fly.

This frees up server resources on your website and improves overall page load time throughout your website.

We use WP Rocket on many of our own websites including WPForms, OptinMonster, etc.

That being said, let’s take a look at how to easily install and set up WP Rocket on your WordPress website.

Step 1. Installing WP Rocket Plugin in WordPress

The first thing you need to do is install and activate the WP Rocket plugin. For more details, see our step by step guide on how to install a WordPress plugin.

WP Rocket is a premium plugin, but the best part is that all features are included in their lowest plan.

Once installed and activated, the WP Rocket plugin works out of the box, and it will turn on caching with optimal settings for your website.

We ran speed tests on our demo site before and after installing WP Rocket. The performance improvement was incredible with just out of the box settings.

Speed test results before and after installing WP Rocket

The performance improvement is instantly noticeable because WP Rocket doesn’t wait for user requests to start caching pages. It proactively crawls your website and preloads pages in the cache.

You can see caching status by visiting WP Rocket dashboard located under Settings » WP Rocket page.

WP Rocket dashboard

Now that you have installed WP Rocket, let’s take a look at other WP Rocket options and how to set them up to further improve your website speed.

Step 2. Set up Caching Options in WP Rocket

Fist, you need to visit Settings » WP Rocket page and click on the ‘Cache’ tab.

Setting up cache in WP Rocket

WP Rocket has already enabled page caching by default, but you can tweak the settings to further improve your website speed.

1. Mobile Caching

You’ll notice that mobile caching is turned on by default here. However, we recommend you to check the ‘Separate cache files for mobile devices’ option as well.

This option allows WP Rocket to create separate cache files for mobile users. Checking this option ensures that mobile users get the full cached mobile experience.

2. User Cache

If you run a website where users need to login to your website to access certain features, then you need to check this option.

For example, if you run a WooCommerce store or a membership website, then this option will improve user experience for all logged in users.

3. Cache Lifespan

Cache lifespan is the time you want to store the cached files on your website. The default limit is set to 10 hours which would work for most websites.

However, you can set it to a lower value if you run a very busy site. You can also set it to a higher value if you don’t update your website frequently.

After the lifespan time has passed, WP Rocket will delete the cached files. It will also immediately start preloading the cache with updated content.

Don’t forget to click on the Save Changes button to store your settings.

Step 3. Minifying Files using WP Rocket

WP Rocket enables you to minify static files such as JavaScript and CSS stylesheets. You can simply switch to the File Optimization tab and check the boxes for the file types that you want to be minified.

Minifying files in WP Rocket

Minifying static content makes those file sizes smaller. In most cases, this difference is too small to make any noticeable impact on your website’s performance.

However if you run a large traffic site, then this can definitely have a big impact in reducing your overall bandwidth usage and saving on hosting costs.

The one caveat is that minifying files can also have unexpected consequences like files not loading or not working as intended.

If you turn this setting on, then please make sure to thoroughly review your website pages to make sure everything is working as intended.

Step 4. Lazy Load Media to Improve Page Load Speed

Images are often the second heaviest item on a page after video. Images take more time to load than text and increase the overall page download size.

Most popular websites now use a technique called lazy loading to delay image downloads.

Instead of loading all your images at once, lazy loading downloads only the images that will be visible on the user’s screen. This not only makes your pages load fast, but it also feels faster to the user.

WP Rocket comes with a built-in lazy loading feature. You can enable lady loading for images by simply switching to the Media tab on the plugin’s settings page. You can also enable lazy loading for embeds like YouTube videos and iframes.

Lazy load images and embeds in WordPress

Note: While lazy loading images will help improve perceived website speed, you should always save and optimize images for web to get maximum results. Here’s how to easily optimize images for web performance (step by step).

Step 5. Fine Tune Preloading in WP Rocket

Next, you can review the preloading settings in WP Rocket by switching to the ‘Preloading’ tab. By default, the plugin starts crawling your homepage and follow links to preload cache.

Preload cache settings

Alternately, you can tell the plugin to use your XML sitemap to build cache.

You can turn off the preloading feature as well, but we do not recommend that.

Turning off preloading will tell WordPress to only cache pages when they are requested by a user. This means the first user to load that specific page will always see a slow website.

Editors note: Please keep preloading on to get maximum performance results.

Step 6. Set up Advanced Caching Rules

WP Rocket gives you full control over caching. You can switch to the Advanced Rules tab on the settings page to exclude pages that you don’t want to be cached.

Advanced caching rules

You can also exclude cookies, user agents (browsers and device types), and automatically rebuild cache when you update specific pages or posts.

The default settings would work for most websites. If you are unsure about these options, then you need to leave them blank.

This settings area is for developers and power users who need custom settings because they likely have a complex website setup.

Also See: 19 types of websites you can build with WordPress.

Step 7. Performing Database Clean up using WP Rocket

WP Rocket also makes it easy to clean up the WordPress database. It has very little to no effect on your website performance, but you can still review these options if you want to.

You need to switch to the Database tab on the plugin settings page. From here you can delete post revisions, drafts, spam, and trash comments.

Database clean up

We don’t recommend deleting post revisions because they can be really useful in undoing changes to your WordPress posts and pages in the future. You also don’t need to delete spam and trashed comments as WordPress automatically clean them up after 30 days.

Step 8. Configure Your CDN to Work with WP Rocket

Next, you need to switch to the CDN tab. If you are using a CDN service for your WordPress site, then you can set it up to work with WP Rocket.

Set up CDN service

CDN or content delivery network enables you to serve static files from a network of servers spread across the globe.

This speeds up your website because it allows users browser to download files from the server closest to their location. It also reduces your hosting server load and makes your website more responsive.

For more information, see our guide on why you need a CDN service for your WordPress site.

We use MaxCDN by StackPath on our websites. It is one of the best CDN service for WordPress beginners.

Alternately, you can sign up for Sucuri, which is the best WordPress firewall and security plugin. Sucuri’s cloud-based firewall gives you a powerful CDN service to serve your static files.

If you are looking for a free alternative, then Cloudflare would work as well. However, Cloudflare’s free CDN offers limited protection against DDoS attacks, and the free plan is quite limited in terms of features.

WP Rocket has separate addons to easily set up Sucuri and Cloudflare on your website (more on this later).

Step 9. Reducing Heartbeat API Activity in WordPress with WP Rocket

Heartbeat API allows WordPress to send a periodic request to the hosting server in the background. This allows your website to perform scheduled tasks.

For example, when writing blog posts the editor uses heartbeat API to check connectivity and post changes.

Controling heartbeat API in WordPress using WP Rocket

You can click on the Heartbeat API tab to control this feature and reduce the heartbeat API frequency.

We don’t recommend deactivating the Heart Beat API because it offers some very useful features. However you can reduce its frequency to improve performance specially for larger sites.

Step 10. WP Rocket Addons

WP Rocket also comes with some ready to deploy features available as Addons. Let’s take a look at currently available addons on this list.

1. Google Analytics Addon

The Google Analytics add-on for WP Rocket allows you to host Google Analytics code on your own server. This does not have any significant performance improvement but some users want it to get a 100% page speed score.

This feature is compatible with popular Google Analytics plugins like MonsterInsights and ExactMetrics.

2. Facebook Pixel

If you are using the Facebook pixel for user tracking, then this addon will host the pixels locally on your server. Again, this will improve your pagespeed score but may not have any actual impact on website speed.

3. Varnish Addon

If your WordPress hosting company uses Varnish cache, then you need to enable this addon. This will ensure that the Varnish cache is cleared when WP Rocket clears its cache.

4. Cloudflare

If you are using Cloudflare CDN, then you need this addon to make it work alongside WP Rocket. Simply enable the addon and click on the ‘Modify options’ button.

Enabling Cloudflare addon

After that, you need to enter your account credentials to connect WP Rocket with your Cloudflare account.

Cloudflare settings

5. Sucuri

If you are using Sucuri, then you need to enable this addon and click on the ‘Modify options’ button. After that, enter your Sucuri account’s API key to connect your account.

Sucuri WP Rocket addon

Step 11. Managing Your WP Rocket Cache

WP Rocket also makes it easy for admins to manage and clear WordPress cache. Simply go to the plugins settings page, and you’ll find the options to clear WP Rocket cache on the Dashboard tab.

Clear WP Rocket Cache

You can also start a preloading sequence to rebuild the cache on demand.

The plugin also makes it easier to import and export plugin settings. You can switch to the tools to easily export and import plugin settings. This is helpful when moving WordPress from local server to a live website and/or when moving WordPress to a new domain.

Import export settings

Below that, you’ll find the option to Rollback plugin to an earlier version. This comes in handy if a WP Rocket update didn’t work as expected.

If you want to have the same rollback feature for all your plugins, then see our guide on how to rollback plugins to older version in WordPress.

WP Rocket FAQ – Frequently Asked Questions

As WP Rocket has grown in popularity, we have answered many questions related to the WP Rocket WordPress caching plugin. Here are some of the top WP Rocket questions:

1. Is WP Rocket free? Is there a free version of WP Rocket available?

No, WP Rocket is a premium WordPress caching plugin. There is no free version or free trial available. They do offer a 14 day money back guarantee.

You may find a nulled version of WP Rocket for free, but we strongly recommend against using those because sometimes hackers use nulled version as a bait to hack your website.

See 9 reasons why you should always avoid nulled version of WordPress themes and plugins.

2. Is WP Rocket worth the price?

Yes it is worth every penny. We are paying customers of WP Rocket and use it successfully on many of our websites including WPForms, OptinMonster, and others.

We also have plans to switch to WP Rocket on WPBeginner in the near future as well. We are closely working with their team to get one particular setting included for it to work on our complex multi-server enterprise hosting setup.

Curious to see what WPBeginner hosting setup looks like? Check out the detailed case study here.

3. Do I need to use WP Rocket with managed WordPress hosting platforms?

The short answer is yes. You can and should use WP Rocket in combination with built-in caching offered by your managed hosting company to unlock additional performance improvements.

A lot of managed WordPress hosting companies like WP Engine, SiteGround, Bluehost, etc have their own caching plugins built in.

WP Rocket plays nicely along those built-in caching options provided by your managed hosting provider while helping you get additional performance benefits with features like CDN, minifying files, lazy loading, smart cache preloading, and more.

4. How to check if WP Rocket is working and caching pages?

To check if WP Rocket is working properly, you need to log out of your site or open it in an incognito window.

Next, you need to open the browser’s source view of the page, and scroll to the bottom. At the very end, you should see a text like: “This website is like a rocket …”

If that text is there, then you know WP Rocket is working properly and caching pages.

5. What makes WP Rocket better than other caching plugins?

In our opinion, WP Rocket is better than other WordPress caching plugins like W3 Total Cache, WP Super Cache, etc because it offers the most comprehensive set of features, and it is regularly updated to keep up with modern browser standards.

This is the #1 reason why we have started switching all of our sites to use WP Rocket, and soon WPBeginner will be using WP Rocket as well.

We hope this guide helped you learn how to install and set up WP Rocket plugin in WordPress. You may also want to see our ultimate guide on how to speed up WordPress, and our list of the must have WordPress plugins.

If you liked this article, then please subscribe to our YouTube Channel for WordPress video tutorials. You can also find us on Twitter and Facebook.

The post How to Properly Install and Setup WP Rocket in WordPress appeared first on WPBeginner.



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How to Install and Setup WordPress SEO Plugin by Yoast


Do you want to properly install and setup Yoast SEO plugin in WordPress?

Yoast SEO is the best WordPress SEO plugin on the market and offers the most comprehensive set of tools to optimize your website.

However, many beginners are not familiar with SEO lingo and find it difficult to decide which plugin options they should turn on.

In this guide, we will walk you through complete Yoast SEO plugin set up in WordPress and give your website an SEO boost.

Properly installing and setting up the Yoast SEO plugin for WordPress

Features

Yoast SEO is the most comprehensive WordPress SEO plugin with many built-in tools and features. Here is a quick overview of some of those features.

  • Change post’s SEO title and meta description on a per post basis.
  • Title and meta description support for taxonomies (e.g. category and tags).
  • Google search result snippet previews.
  • Focus keyword testing.
  • Meta Robots configuration:
    • Easily add noodp, noydir meta tags.
    • Easily noindex, or nofollow pages, taxonomies or entire archives.
  • Improved canonical support, adding canonical to taxonomy archives, single posts and pages and the front page.
  • RSS footer / header configuration.
  • Permalink clean ups, while still allowing for Google Custom Search.
  • Breadcrumbs support, with configurable breadcrumbs titles.
  • XML Sitemaps with:
    • Images
    • Configurable removal of post types and taxonomies
    • Pages or posts that have been noindexed will not show in XML sitemap (but can if you want them too).
  • XML News Sitemaps
  • .htaccess and robots.txt editor
  • Ability to verify Google Search Console, Yahoo Site Explorer, and Bing Webmaster Tools
  • Basic import functionality for Platinum SEO Pack and All in One SEO plugins. (You can also use the SEO Data Transporter to transfer functionality from themes like Genesis child themes).

The premium version of the Yoast SEO comes with even more features.

  • A redirect manager that allows you to easily set up redirects.
  • Ability to use multiple focus keywords
  • Internal linking suggestions
  • Ability to export focus keywords
  • Video tutorials to help you understand each feature of the plugin.
  • Premium support provided by the folks at Yoast to help you make the most out of your site’s SEO.

For more features and details you may want to see our comparison of Yoast SEO vs All in One SEO Pack.

Video Tutorial

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If you don’t like the video or need more instructions, then continue reading.

How to Install Yoast SEO Plugin

First, thing you need to do is install and activate the Yoast SEO plugin. For more details, see our step by step guide on how to install a WordPress plugin.

Upon activation, you will notice a new menu item in WordPress admin bar labeled SEO with Yoast SEO logo on it.

Yoast SEO plugin installed

Now that you have installed and activated the plugin, let’s take a look at how to properly setup this powerful plugin.

How to Setup WordPress SEO Plugin by Yoast

You should remember, that the settings that we select are the ones that we recommend. Other experts may have their own preferences and discretion, so advanced users can ignore anything that they do not like.

If you are a beginner, and you want to use Yoast’s WordPress SEO plugin as we do, then please follow along with the steps carefully.

Step 1. Data Transfer

Many of you probably have another WordPress plugin like All in One SEO pack, or a theme framework like Genesis dealing with your SEO data.

If you want to successfully use this plugin, then you need to make sure that all of your previous data has been transported to this plugin before you deactivate the other one.

To accomplish this, we recommend using SEO Data Transporter by StudioPress. If you’re setting this up on a new blog, then skip this step.

Step 2. General Settings

Clicking on the SEO icon takes you to the settings page for the plugin. Switch to the ‘General’ tab and you will notice a button to open configuration wizard. We want you to ignore this wizard, because we will be taking you step by step through each option.

Close set up wizard

Step 3. Features

Yoast SEO comes with a lot of features. This page allows you to easily turn those features on and off. By default, all options on this page are turned on.

Enable or disable Yoast features

We’ll talk about some of them later in this article. For now, let’s take a quick look at each item and what it does.

  • SEO analysis : Shows the SEO score and analysis for your content.
  • Readability analysis : Shows the readabity analysis and score for your content.
  • Cornerstone content : This feature allows you to mark and filter cornner stone content. These are your most important pillar articles.
  • Text link counter : This feature shows the number of internal text links to and from and article.
  • XML sitemaps : Creates XML sitemaps for your website.
  • Ryte integration : Ryte is a third-party service, it will weekly check your site and notify Yoast SEO if your site is deindexed.
  • Admin bar menu : Shows Yoast SEO menu in the WordPress admin toolbar.
  • Security: no advanced settings for authors : Hides advanced SEO settings from authors to improve security.

Step 4. Webmaster Tools

Popular search engines allow site owners to add their sites using webmaster’s tools area. See our complete Google Search Console guide to learn more about these tools.

Yoast SEO makes it easier to verify your website with all top search engines. In order to do that you need to sign up for webmaster tools program for each search engine.

After that, you’ll be asked to add a meta tag to verify your ownership of the website. Simply add the meta code that you received from the search engines in the respective fields.

Verifying webmaster tools in Yoast SEO

Step 5. Search Appearance

Search Appearance in Yoast SEO settings controls how your website appears in search results. This includes several options for your homepage, single articles, archives, and taxonomies.

We’ll walk you through each one of them. Let’s start with the general settings first,

1. General

Here you can choose the symbol you want to use a separator between titles. The default option is a dash, you can use it if you are unsure which symbol to choose.

Search appearance settings in Yoast SEO

On this page, you can also choose the SEO title and meta description for your website’s homepage.

Homepage title and description

After that, you will find the knowledge graph and schema options for your website. You can choose whether your website represents an organization or an individual.

Knowledge graph and schema options in Yoast SEO plugin

You can also upload an Avatar (profile picture) for the individual or a website logo for a business.

2. Content Types

You can choose an SEO title and description for each post or page that you write. Yoast SEO also allows you to set up an automatic template to use for them.

In case you forget to add them manually, these options will allow Yoast SEO to use default settings to automatically fill in those options.

Search appearance settings for each content type on your website

You will be able to set search appearance, date snippet, and whether or not to show SEO meta box for each content type. The default options would work for all websites.

After that, you can set SEO title template and a default meta description.

However, we recommend you to only tweak SEO title and leave the meta description field blank. This would allow Yoast SEO to dynamically generate a description from the first few lines of your article.

3. Media

By default, WordPress creates a new page for each image or media you attach to your posts and pages. This page only displays the attachment media.

Those attachment pages have no significant text to provide search engines a context. Such pages are considered low-quality content by search engines and have a negative SEO impact.

Yoast SEO helps you fix that by redirecting users to the attachment file instead of the attachment page. This option is set to ‘Yes’ by default and you don’t need to change it.

Disable attachment pages

4. Taxonomies

On the taxonomies tab, you can configure titles and meta for categories, tags, custom taxonomies, and post format archives.

Default template variables should work for most sites. As for descriptions, please remember that Yoast SEO picks up descriptions from your categories and tags.

Taxonomies

5. Archives

Archives tab allows you to control search appearance options for miscellaneous archive pages on your website. This includes author, date, search, and 404 pages.

The default options will work for most websites. However, if you run a single author blog, then you need to disable author archive pages from search engines.

Disable author archives from appearing in search results

On a single author blog, the author archive pages are exactly like the date archive or your blog pages. This creates duplicate content which affects your SEO rankings.

6. Breadcrumbs

Breadcrumbs are great for internal linking because it defines a clear path or trail to the page you are on. These breadcrumbs also appear in search results giving your site extra advantage in the search.

Breadcrumbs displayed in search results

Make sure that you click on ‘Enabled’, this will reveal more breadcrumb settings.

Setting up breadcrumbs in Yoast SEO

The default settings should work for most websites, but if you want to change something then go ahead. Once you are done click on the save changes button.

If you want more robust breadcrumb features, then take a look at Breadcrumb NavXT plugin, that’s what we use on WPBeginner.

7. RSS

RSS Feeds are often used by content scrapers to copy content from your website. Yoast SEO allows you to add a backlink to your own site for each post in your RSS feed.

RSS settings in Yoast SEO

This way, you will get backlinks from their site, and Google will know that you are the original source.

There are options to add your author link, Post link, blog link, and blog description. So get creative. This can also be used to add advertisement to your RSS feed.

Step 6. Search Console

Search Console section in the Yoast SEO plugin, allows you to connect your WordPress site to Google Search Console (formerly webmaster tools).

You can also connect WordPress to the Search Console and allow Yoast SEO to fetch and display your search console data.

Simply go to SEO » Search Console page and click on the ‘Get Google Authorization Code’ button.

Search console

This will take you to Google Search Console where you will be asked to give permission. After that, you need to copy and paste the Authorization code in the plugin settings.

Google Search Console provides a ton of useful information about your search rankings. See all the things that you can do with it in our complete Google Search Console guide.

Step 7. Social

As we said earlier, Yoast SEO is a powerhouse packed with many features to provide comprehensive optimization.

One great feature of the plugin is that it integrates your site with Facebook, Twitter, and Google+ social platforms.

Clicking on the Social link under the SEO menu will take you to set up these platforms. We will show you how to configure each of them.

1. Accounts

The first tab under the social settings is for all your social accounts. This allows Yoast SEO to tell Google about your social profiles. You need to simply add the URLs and Twitter username for the main social profiles of your site.

Add social accounts in Yoast SEO

2. Facebook

You need to make sure that open graph metadata option is enabled under the Facebook tab. It allows Yoast SEO to add Facebook open graph metadata in your website’s <head&gt section.

Enable Facebook Open Graph in WordPress using Yoast SEO

This will help Facebook pick up the right thumbnail and page information when a post from your website is shared on Facebook.

Next, you need to provide a Facebook App ID if you have one

Below that, you will find the option to provide a thumbnail for your homepage with SEO title and description. This image and description will be used when someone shares the homepage of your site on Facebook.

Front page settings

Additionally, you can provide a default thumbnail image URL. This image will be used for all articles that do not have a thumbnail or any other image.

3. Twitter

As for Twitter, you can add Twitter cards into your site’s head section.

You can also choose the card type to use. We recommend using summary with large image.

Twitter cards settings in Yoast SEO

4. Pinterest

Pinterest uses Open Graph meta data just like Facebook. Make sure that you have open graph meta data box checked under Facebook settings.

After that, you just need to enter the site verification code provided by Pinterest. Simply visit your Pinterest account settings to add and verify your site. You will be provided with a meta tag that you need to enter here.

Confirm your site on Pinterest using Yoast SEO

Step 8. Tools

Yoast SEO comes with some built-in tools that allow you to perform some advanced tasks. Most beginners may not need to use these tools. However, we will show you each tool and what it does.

Tools in Yoast SEO

1. Import and Export

If you previously used another WordPress SEO plugin or a theme with built-in SEO functions, then you can use this tool to import SEO data.

Import export SEO settings and data

You can also use it to import and export Yoast SEO plugin’s settings and use them on a different WordPress site.

2. File editor

As your WordPress site grows, you may often come across tutorials asking you to add some code to your website’s .htaccess file or robots.txt file.

Both of them are configuration files and have a huge impact on your website’s SEO. Yoast SEO allows you to easily edit both files directly from the WordPress admin area.

Edit robots.txt and .htaccess file in Yoast SEO

3. Bulk editor

The bulk editor tool in Yoast SEO allows you to quickly add SEO title and description for all your blog posts and pages.

Under the Titles tab, you will find a blank field to add your new SEO title for that blog post. After that click on Save link to store your changes.

Bulk edit SEO title and description

To add descriptions, you will need to switch to the descriptions tab. Once again, you will be able to add a description for each blog post or page and save it.

Bulk description

Step 9. Redirects Manager (Premium)

Yoast SEO Premium adds a powerful redirect manager. This allows you to quickly set up redirects on your WordPress site.

Using the redirect manager you can quickly fix 404 errors, redirect users from an old article to a new one, and more.

Redirects manager in Yoast SEO

Note: Redirects play an important role in your website’s SEO. We recommend not tying it up with your SEO plugin.

Instead, you should use a dedicated redirect manager like Redirection to manage your redirects. This allows you to keep redirects working even if you stop using Yoast SEO.

For more information, see our guide on how to set up redirects in WordPress.

Step 10. Optimizing Your Posts and Pages with Yoast SEO

Just installing and setting up this plugin is not enough. In order for you to really maximize the benefit of this plugin, you need to customize the settings on per post basis.

Let’s take a look at how you can maximize the benefits by optimizing each post/page in WordPress.

Simply edit any post or page and you’ll notice a new Yoast SEO metabox below the post editor.

Yoast SEO meta box below a post editor

You can start by adding focus keyphrase or keyword. This is the main keyword, which you think your users will enter in search engines to find this post.

After that, Yoast SEO will check your post content for SEO and Readability analysis. You can view the analysis to further improve your article.

Sometimes your post title, and your SEO title might not be the same. Every time, you should write a custom SEO description because the excerpt generator only picks up the first paragraph which might not be the most important one.

Pro Tip: SEO and readability analysis report in Yoast SEO are quite accurate and immensely helpful in improving your content. However, don’t kill yourself over it or you will be spending more time on following the analysis instead of creating better content for your users.

To learn more about on-page optimization with the Yoast SEO plugin, see our article on how to optimize blog posts for SEO.

Step 11. Optimizing Taxonomies for SEO (Categories and Tags)

Just like your post and pages, you can also override the SEO title and meta descriptions for category, tag, and author archive pages.

Simply visit Posts » Categories page and click on the edit link below any category. On the category edit page, scroll down to the bottom and you will see the Yoast SEO meta box.

Optimizing a category or tag in Yoast SEO

You can do that for all your categories, tags, and custom taxonomy archives.

Step 12. Optimizing Ecommerce Products

Yoast SEO comes with full support for online stores and eCommerce websites using WooCommerce. This allows you to optimize your product pages just like you would optimize blog posts and pages.

You’ll find all eCommerce SEO options when adding a new product to your website. You can also edit any old product and optimize it by entering a focus keyword, SEO title, SEO description and more,

Optimizing products for SEO

For more details, see our complete WooCommerce SEO guide with step by step instructions.

We hope this guide helped you install and setup WordPress SEO plugin by Yoast. You may also want to see our step by step WordPress SEO guide for beginners.

If you liked this article, then please subscribe to our YouTube Channel for WordPress video tutorials. You can also find us on Twitter and Facebook.



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How to Install and Setup WordPress Multisite Network


Do you want to set up and install WordPress multisite network? WordPress comes with a built-in capability to create multiple websites using the same WordPress installation.

A WordPress multisite network is used by blogs, schools, and businesses, who need to run separate websites but want to manage them under one dashboard.

In this article, we will show you how to properly install and setup a WordPress multisite network.

How to install and setup WordPress multisite network

Since this is a comprehensive article, we have added the table of contents for easier navigation:

WordPress Multisite Basics

  1. What is WordPress Multisite?
  2. Pros of using a WordPress multisite network
  3. Cons of using a WordPress multisite network
  4. Who needs a WordPress multisite network?

WordPress Multisite Installation and Set up

  1. Requirements for a WordPress multisite network
  2. Choosing a domain structure for your multisite network
  3. Setting up wildcard subdomains
  4. Enabling WordPress multisite network feature
  5. Setting up your WordPress multisite network

WordPress Multisite Configuration Settings

  1. Configuring network settings
  2. Opening your multisite network for registrations
  3. New site settings
  4. Upload settings for your multisite network
  5. Plugin menu settings

Setting up Default Content, Theme, and Plugins

  1. Adding new sites to your WordPress multisite network
  2. Adding themes and plugins to your multisite network
  3. Adding default Content to new sites
  4. Troubleshooting and FAQs

    1. Troubleshooting WordPress multisite issues
    2. FAQs about WordPress multisite

    What is WordPress Multisite Network?

    A WordPress Multisite network allows you to run and manage multiple WordPress sites or blogs from a single WordPress installation.

    It enables you to create new sites instantly and manage them using the same username and password. You can even allow other users to signup and create their own blogs on your domain.

    The WordPress multisite network comes with advanced settings that you can use to customize each website / blog on your network.

    Pros of Using a WordPress Multisite Network

    In many situations, a WordPress multisite network can be more useful than managing multiple standalone WordPress sites. Here are some of the advantages of using a WordPress multisite network:

    1. As the network administrator, you can easily manage multiple sites from a single dashboard.
    2. Each site on the network can have its own admins. The site admins will have the capabilities to manage only their own website.
    3. You can install plugins / themes and activate them for multiple sites with one download.
    4. Multisite network also makes it easier for you to manage updates. You only need to update your WordPress, plugins, or themes on one “master” install.

    Cons of Using a WordPress Multisite Network

    Creating a WordPress multisite network is not always helpful in managing multiple sites. Here are some of the disadvantages that you should keep in mind before setting up a multisite network.

    1. All sites on the network share the same resources. This means that when your network is down, all other sites go down as well.
    2. It’s not easy to manage traffic and server resources for the beginner level users. In case, one of your websites gets unexpected traffic, then it will affect all other websites on the network.
    3. If one website gets hacked, then this means all sites on your network will get hacked.
    4. Some WordPress plugins may not work well on a multisite network.
    5. WordPress multisite network is not properly supported by all web hosting providers which limits your options. We will talk more about this later in the article.

    Who needs a WordPress multisite network?

    Just because you manage multiple WordPress websites does not mean you need to start using a multisite network.

    There are third party tools to manage multiple WordPress sites from a single dashboard. Tools like InfiniteWP or iThemes Sync make it easier to maintain multiple WordPress sites under one roof without switching back and forth from one site to another.

    Here are some scenarios when creating a multisite network makes sense:

    1. A magazine website with different sections managed by different teams.
    2. A business website with sub-sites for different locations and branches.
    3. Government or non-profit websites can use WordPress multisite for different departments, locations, and regions.
    4. Your own network of blogs running on multiple subdomains.
    5. Schools and colleges allowing students to create their own blogs on school servers.

    Requirements for a WordPress Multisite Network

    All websites on a WordPress multisite network share the same server resources. This means that the most important thing you will need is a good WordPress hosting.

    If you are planning on having just a couple of websites with low traffic, then you can probably get away with shared hosting.

    However, due to the nature of multisite network, you’d need VPS hosting or a dedicated server as your sites grow.

    We recommend Bluehost because they offer both shared hosting and VPS/Dedicated servers, and they are also one of the official WordPress hosting partners.

    If you’re looking for an alternative, then SiteGround and WP Engine provide excellent service for WordPress multisite network.

    Apart from web hosting, you will need the basic knowledge of how to install WordPress and editing files using FTP.

    Choosing a Domain Structure for your Multisite Network

    On a WordPress multisite network, you can add new sites using either subdomains or sub-directories.

    Example of subdomain:
    http://site1.example.com

    Example of sub-directory:
    http://example.com/site1/

    If you choose subdomains, then you will have to configure wildcard subdomains on your server. We will show you how to do that in the next step.

    On the other hand, if you choose sub-directories or path based URLs for sites on your network, then you can skip the next step.

    Setting Up Wildcard Subdomains

    If you decide to use subdomains for websites on your multisite network, then you will need to setup wildcard subdomains for your multisite network.

    To do that, first you need to login to your WordPress hosting account’s cPanel dashboard. After that, you need to scroll down to the ‘Domains’ section and then click on ‘Subdomains’.

    Setting up wild card subdomains

    Note: Depending on your web hosting service, your cPanel dashboard may look slightly different than the screenshot above. This screenshot is from the cPanel on Bluehost.

    On the next page, you need to enter the * sign in the subdomain field and select your main domain from the drop-down menu.

    Adding wildcard subdomain

    Cpanel will automatically detect the document root and will display it in the field below. Now click on the ‘Create’ button to add your wildcard subdomain.

    Enabling WordPress Multisite Network Feature

    Multisite Network feature comes built-in with each WordPress installation. All you need to do is install and setup WordPress like you normally would. After that, you just need to enable the multisite feature.

    You can also enable the multisite feature on any existing WordPress site. Before you enable multisite, don’t forget to create a complete backup of your WordPress site.

    To enable Multisite, connect to your site using a FTP client or cPanel file manager, and open the wp-config.php file for editing.

    You need to add the following code to your wp-config.php file just before the /* That’s all, stop editing! Happy blogging. */ line.

    
    /* Multisite */
    define( 'WP_ALLOW_MULTISITE', true );
    

    Once you are done, you can save and upload your wp-config.php file back to the server.

    This code simply enables the multisite feature on your WordPress site. Once enabled, you will still need to setup the multisite network.

    Setting Up Your WordPress Multisite Network

    Now that you have successfully enabled the Multisite Network feature on your WordPress site, it is time to set up your network.

    If you are setting up a mutlisite network on an existing WordPress website, then you will need to deactivate all plugins on your site.

    Simply visit the Plugins » Installed Plugins page and select all plugins. You need to select ‘Deactivate’ from the ‘Bulk Actions’ dropdown menu and then click on the ‘Apply’ button.

    Deactivate plugins

    You can now head over to Tools » Network Setup page to configure your multisite network.

    WordPress multisite network setup

    On the network setup screen, you will see a notice that you need Apache’s mod_rewrite module installed on your server. This module is installed and enabled on all the best WordPress hosting providers.

    The next thing you need to do is to tell WordPress what kind of domain structure you will be using for sites in your network, e.g. Subdomains or Sub-directories.

    After that, you would need to provide a title for your network and make sure that the email address in the Network admin email is correct.

    Click on the install button to continue.

    WordPress will now show you some code that you need to add to your wp-config.php and .htaccess file respectively.

    Add code to wp-config and .htaccess files

    You can use an FTP client or file manager in the cPanel to copy and paste the code in these two files.

    After that you will need to re-login to your WordPress site to access the multisite network.

    Configuring Network Settings

    Now that you have setup the multisite network, it is time to configure network settings.

    You need to switch to the ‘Network Dashboard’ to change network settings, add new sites, and configure other settings.

    When you take your mouse over to the ‘My Sites’ menu in the admin toolbar, a flydown popup will appear. Click on the Network Admin » Dashboard.

    Network admin dashboard

    This will take you to the multisite network dashboard. You will notice that there are new menu items to manage your multisite network. You will also see a “Right Now” dashboard widget that allows you to create a new site and add new users.

    Network dashboard

    To configure network settings, you need to click on the ‘Settings’ link in the admin sidebar.

    The first option on network settings page is to set your site title and admin email address. These fields will be filled automatically with the network title and admin email you entered during setup.

    Network settings

    Opening Your Multisite Network for Registrations

    The ‘Registration Settings’ section on the network settings page is probably the most important setting in your network setup.

    By default, both user and site registrations are disabled on the network.

    You can choose to open your site for user registration, or allow existing users to create new sites, or allow both user and site registration.

    WordPress multisite registration settings

    If you are opening your multisite network to registration, then you can check the box next to ‘Registration Notification’ option to receive email notifications every time a new user or site is registered.

    If you want to allow individual site administrators to add new users on their sites, then you can check the box next to ‘Add New Users’ option.

    Registration options

    Limited Email Registration option allows you to limit site or user registration to email addresses from specific domains. This is particularly useful if you only want to allow people from your own organization to register and create users or sites.

    Similarly, you can also ban certain domains from registration.

    New Site Settings

    The ‘New Site Settings’ section allows you to configure default options for new sites created on your multisite network.

    You can modify the welcome emails and the contents of first default post, page, and comment in these settings.

    New site settings

    As a network administrator, you can change these settings anytime.

    Upload Settings for Your Multisite Network

    It is important for you to keep an eye on the usage of your server resources. Under the Upload Settings section, you can limit the total amount of space a site can use for uploads.

    The default value is 100 MB which is probably good for at least 100 photo uploads. You can increase or decrease this space depending on how much disk space you have.

    Upload settings

    The default upload file types are images, audio, video, and pdf files. You can add additional file types if you want like doc, docx, odt, etc.

    After that, you can choose a file size limit, so that users can’t upload insanely large files to the server.

    Plugin Menu Settings

    Next, you can jump to the menu settings. It will allow you to enable the administrative menu for the plugins section on your network sites.

    Show or hide plugins menu to site admins

    Enabling this will show plugins menu to respective site admins. They can activate or deactivate a plugin on their individual sites, but they cannot install new plugins.

    Once you are satisfied with all the configuration settings, make sure to click on the ‘Save Changes’ button.

    Adding New Sites to Your WordPress Multisite Network

    To add a new site to your WordPress multisite network, simply click on ‘Sites’ under My Sites » Network Admin menu in the admin toolbar.

    Adding new sites to your WordPress multisite network

    This will show you a list of sites on your current multisite installation. By default, you have your primary site listed as the only site in your WordPress multisite network.

    To add a new site, click on the ‘Add New’ button at the top.

    Add new site

    On the ‘Add New Site’ page, you need to provide the site’s address. You don’t need to type the full address, just the part you want to use as subdomain or sub-directory.

    Next, you need to add a site title, and enter the site admin’s email address.

    Adding new site details

    You can add an admin email address other than the one that you are currently using to manage your multisite network.

    If the email address is not currently in use by another user, then WordPress will create a new user and send the username and password to the email address you enter.

    Once you are done, click on the ‘Add Site’ button.

    A new site will be added to your WordPress multisite network. As the network admin, you will receive a new site registration email as well.

    If you created a new user, then that user will receive an email with instructions to set a new password and login.

    Adding Themes and Plugins to Your Multisite Network

    By default, individual site administrators in a multisite network cannot install themes and plugins on their own.

    As the network admin, you can install the respective plugins and themes, so it’s available for all sites on your network.

    Installing themes for your multisite network

    To add themes, go to My Sites » Network Admin » Themes page.

    Installed themes on your WordPress multisite network

    On this page, you will see a list of currently installed themes on your WordPress multisite.

    You can make a theme available to other sites by clicking on ‘Network Enable’ option under that theme. You can also disable a theme by clicking on ‘Network Disable’ link under the theme. Note: Network Disable option will only appear when the theme is enabled.

    To add a new theme, you need to click on the ‘Add New’ button at the top of your screen and then install a WordPress theme as you would normally do.

    Once the new theme is installed, you will be able to make it available to other sites on your network with the ‘Network Enable’ option.

    If you need recommendations on which themes to make available to your network, take a look at our picks of the best WordPress themes that you can use.

Setting a default theme for your Multisite Network

After you have added a couple of themes, WordPress will still activate the default WordPress theme for each new site.

If you want to make another theme to be the default theme for new sites, then you need to add the following code to your wp-config.php file.


// Setting default theme for new sites
define( 'WP_DEFAULT_THEME', 'your-theme' );

Replace your-theme with the name of your theme. You will need to use the name of the theme’s folder, which you can find out by looking at the /wp-content/themes/ folder.

Installing plugins for your multisite network

Similarly, you can visit My Sites » Network Admin » Plugins page to install plugins and click on the ‘Network Activate’ link below each plugin to activate them on your multisite network.

Network activate plugins on a WordPress multisite

Following are a few essential WordPress plugins that we recommend for every website:

For more plugin recommendations, see our list of the essential WordPress plugins for all websites.

Note: If you have enabled the Plugins Menu option for site admins in the ‘Network Settings’ previously, then the site administrators can activate or deactivate installed plugins on their own. Site admins cannot delete or install a new plugin on their own.

Adding Default Content to Multisite Sites

By default, WordPress allows you to edit some default content for each site on your multisite network. You can go to Settings » Network Settings page and add them under the section ‘New site settings’.

New site defaults

You can edit the content for the default post, page, and comment. We recommend replacing the default content with something more useful for your site admins.

What if you wanted additional default content to be added to each new site?

By default, WordPress does not give you an option to create additional default content for new sites. If you want to do that, then you will need to add custom code to your WordPress multisite.

In this example, we are going to add a new default page to be created for each new site.


add_action('wpmu_new_blog', 'wpb_create_my_pages', 10, 2);
 
function wpb_create_my_pages($blog_id, $user_id)
  switch_to_blog($blog_id);
 
// create a new page
  $page_id = wp_insert_post(array(
    'post_title'     => 'About',
    'post_name'      => 'about',
    'post_content'   => 'This is an about page. You can use it to introduce yourself to your readers or you can simply delete it.',
    'post_status'    => 'publish',
    'post_author'    => $user_id, // or "1" (super-admin?)
    'post_type'      => 'page',
    'menu_order'     => 1,
    'comment_status' => 'closed',
    'ping_status'    => 'closed',
 ));
  
restore_current_blog();


You can use the same code with little modifications to create default posts for new sites. Check out the following code:


add_action('wpmu_new_blog', 'wpb_create_my_pages', 10, 2);
 
function wpb_create_my_pages($blog_id, $user_id)
  switch_to_blog($blog_id);
 
// create a new page
  $page_id = wp_insert_post(array(
    'post_title'     => 'A sample blog post',
    'post_name'      => 'sample-blog-post',
    'post_content'   => 'This is just another sample blog post. Feel free to delete it.',
    'post_status'    => 'publish',
    'post_author'    => $user_id, // or "1" (super-admin?)
    'post_type'      => 'post',
 ));
  
restore_current_blog();


Troubleshooting WordPress Multisite Issues

Most common issues with WordPress multisite network setup occur due to incorrect configuration of wildcard subdomains and domain mapping issues. Make sure that your web host supports wildcard subdomains before setting up multisite.

Following are some other common issues and their quick fixes.

Fixing login issues on multisite installs

Another common issue is that when using WordPress multisite with sub-directories, some users are unable to login to the admin area of their sites after they add the required code in wp-config.php file.

To fix this, try replacing


define('SUBDOMAIN_INSTALL', false);

line in wp-config.php file with


define('SUBDOMAIN_INSTALL', 'false');

Find unconfirmed users

Another issue that you may come across is not being able to find users who registered on your network but didn’t get the activation email. To fix this issue, see our guide on how to find pending unconfirmed users in WordPress.

Exporting a site from multisite to its own WordPress install

Later at some point, you or another site owner may want to export a site from multisite to its own WordPress install. This can be easily done. For step by step instructions see our guide on how to move a site from WordPress multisite to single install.

You may also want to bookmark our ultimate guide of common WordPress errors and how to fix them. It will save you a lot of time by quickly fixing the most common WordPress issues.

FAQs About WordPress Multisite Network

Many of our users have asked us plenty of questions about WordPress multisite network and how to use it more efficiently. Following are the most frequently asked questions that we have answered.

1. Would I be able to better manage my sites with a multisite network?

To be honest, the answer really depends on your usage scenario.

For example, if your websites are not related to each other, then you would be better off with a multiple site management tool, like InifiteWP.

If you manage multiple sites for a restaurant chain, university, or online magazine, then WordPress multisite will be more efficient.

2. Does WordPress multisite make my websites load faster?

Once again it depends on several factors. Better WordPress hosting with plenty of server resources will allow multisite to be faster but then again with these resources, individual WordPress sites will also run faster.

However, on a shared hosting account, traffic spikes will increase memory usage and slow down all websites on the multisite network at the same time. To improve multisite speed, see our guide on WordPress performance and speed optimization.

3. Can I add an online store to a WordPress Multisite Website?

Yes, you can add an online store in WordPress multisite network. Most likely, you will be using an eCommerce plugin like WooCommerce for that, which is compatible with WordPress multisite.

4. Can I install ‘x plugin’ on my WordPress multisite?

Some WordPress plugins may not be compatible with WordPress multisite. Normally, plugin authors mention it on the plugin’s website and you can avoid installing a plugin that may not work on a multisite setup. However, if it is not mentioned, then it is safe to assume that it is multisite compatible.

4. How do I share user logins and roles across the multisite network?

By default, a user who is registered on one site cannot register or be added to another site on the same network. That’s because they are already registered in the shared WordPress database. However, they don’t have any user role privileges on other sites.

You can use third-party plugins like WP Multisite User Sync to sync users across the network. However, you need to be careful as you may end up giving someone admin privileges to a site.

We hope this article helped you learn how to install and setup WordPress multisite network. You may also want to see our step by step WordPress security guide to protect and keep your WordPress multisite secure.

If you liked this article, then please subscribe to our YouTube Channel for WordPress video tutorials. You can also find us on Twitter and Facebook.



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How to Setup a Professional Email Address with Gmail and G Suite


After creating a website, the first thing every business owner needs is a professional email address with their business name in it.

A professional email address will help you win trust when dealing with other businesses and customers.

G Suite is Google’s productivity suite that allows you to use Gmail with your own professional email address. In this article, we will show you how to setup a professional custom branded email address with Gmail and G Suite.

Setting up professional email address with G Suite and Gmail

What is a Professional Email Address?

A professional email address is the one that has your business name in it. For example, john@myphotostudio.com is a professional email address.

Email accounts on free email services like john.photographer@gmail.com are not good for business because they do not look professional. Your customers and other businesses will find a professional email address more trustworthy.

For a professional email address, you will need a domain name and a website. We have step by step guides on how to choose a domain name and how to quickly make a website.

If you already have a domain name and a website, then you are all set to have your own professional email address.

Why Use G Suite for Professional Branded Email Address?

You might be thinking why use G Suite when most WordPress hosting companies offer unlimited email accounts with your own domain name?

Email is one of the most important communication tool for business owners. If you miss an important email, then it can hurt your business.

Most web hosting email servers are unreliable, restrictive, isolated, and less secure. You wouldn’t even know if the email you sent was actually delivered.

This is where G Suite and Gmail comes in.

Gmail is the industry leader in email with 1.5 billion monthly active users. G Suite is Google’s productivity app suite for business owners which includes Gmail and is already used by over 4 million businesses and 80 million students / educators.

G Suite works with your own domain name, which allows you to use Gmail to create your professional branded email address.

Here are some of the benefits of using G Suite and Gmail for a professional email address:

  • Professional business email address on your own domain.
  • Gmail’s rock solid security and spam filters.
  • 30 GB – Double the storage of a free Gmail Account.
  • Manage email even when offline using Gmail app on mobile devices.
  • Works anywhere web, mobile, tablet, you name it.
  • Works great with Outlook and can even sync old Outlook accounts.
  • Each user can have up to 30 email aliases.
  • Use Google Calendar, Google Hangouts for chat, video, and voice calls on your own business email address.
  • No advertisements and 24/7 professional support whenever you need help.
  • Works seamlessly with your WordPress site.
  • Most important of all, high deliverability, no delays, no ending up in spam folder.

Now that you know why using G Suite for professional emails is important, let’s take a look at how to set up a branded professional email address with G Suite.

Editor’s Note: We use G Suite for all of our professional email addresses and can honestly say it’s the best.

Setting up a Professional Email Address with Gmail (G Suite)

First you will need to signup for a G Suite account.

It costs around $5/month for each user. If you pay annually, then you get 2 months free ($50/year per user).

G Suite also offers a free 14-day trial, which allows you to test drive everything before you make up your mind. Basically its all the powerful features you’re used to of Gmail, Drive, Calendar, etc (but now it’s for your business).

Simply visit the G Suite website and click on the Get Started button for the plan you want to use.

Get started with G Suite

Next, you need to enter your business name, the number of employees, and the country where you are located. You can choose just yourself for 1 user account, or choose the number of employees.

Choose users

Click on the next button to continue.

On the next step, you will be asked to enter your personal contact information including name and email address.

Enter contact info

After that, you will be asked to choose a domain name. If you already have a domain name, then click on ‘Yes I have one I can use’. Otherwise, click on ‘No, I need one’ to register a domain name.

Choose domain name

If you need to register a new domain name, then you will be charged separately for registering a new domain name (tip: here’s how to register a domain name for free).

If you are using an existing domain name, then you will need to verify ownership of the domain name. We’ll show you how to do that later in this article.

In the next step, you will be asked to create your G Suite user account by entering a username and password.

This username will also be your first professional email address, so you need to choose a username that you want to use as your professional email address.

Create your first G Suite user account

You have successfully created your G Suite account. You can now click on the ‘Go to Setup’ button

G Suite account setup completed

On the setup screen, you will be asked to add more people to your account. If you want to create more accounts for your employees or departments, then you can do that here.

You can also just click on ‘I have added all user email addresses’ and click on the next button.

Remember, you can always add more users to your account and create their email addresses later when needed.

Successfully added users

If you registered your domain name elsewhere, then you will now be asked to verify your ownership of the domain name.

After that you will see a HTML code snippet that you need to add to your website.

Copy meta tag to verify your ownership of domain name

There are other ways to verify your website ownership as well. You can upload a HTML file to your website using an FTP client or file manager app in your hosting account dashboard.

If you don’t have a website, then you can use also use the MX Record method. You will see step by step instructions to do that once you choose this method.

For the sake of this tutorial, we are assuming that you already have a WordPress blog, and we will show you how to add the verification HTML code snippet in WordPress.

Switch to the WordPress admin area in a new browser tab to install and activate the Insert Headers and Footer plugin. For more details, see our step by step guide on how to install a WordPress plugin.

Upon activation, go to Settings » Insert Headers and Footer page and paste the HTML code you copied from G Suite under the ‘Scripts in Header’ section.

Site verification code for G Suite and Gmail

Don’t forget to click on the ‘Save’ button to store your settings.

Now switch back to your G Suite setup screen and click on the checkbox that says ‘I added the meta tag to my homepage’.

Domain verified for professional email address with G Suite and Gmail

Next, you will be asked to enter MX record entries for your domain name.

Note: You only need to add MX records if you have an existing domain name and website. Users who registered their domain names via Google, don’t need to add MX records.

Since your domain name is not registered with Google, your emails will reach your domain name, but not to the Google servers.

You will need to set up the right MX records on your domain name settings, so Google’s servers can send and receive emails for your business.

To do that, you will need to login to your web hosting account, or your domain registrars account.

We will show you how to add MX records in Bluehost, but the basic concept is the same on all hosts and domain registrars. Basically, you will be looking for DNS settings under your domain name.

Login to your Bluehost hosting dashboard and click on ‘Domains’. On the next page, select your domain name and then click on the ‘Manage’ link next to DNS Zone Editor option.

Domain settings

Bluehost will now open your DNS zone editor. You need to switch back to your G Suite setup screen and check the box that says ‘I have opened the control panel of my domain name’.

It will now show you the MX records that you need to enter. You will also see a link to the documentation which shows you how to add these records to dozens of hosting and domain services provider.

Here is how you will add this information to your Bluehost DNS settings:

Adding MX records to your domain name

Click on ‘Add Record’ button to save it. After that, repeat the process to add all five lines as MX records.

Once you are finished, switch back to G Suite setup and check the box next to ‘I created the new MX records’.

MX records created

You will be asked to delete any existing MX records still pointing to your website hosting or domain name registrar.

To do this, you need to switch back to your DNS zone editor and scroll down to the MX records section. You will see the MX records you created earlier along with an older MX record still pointing to your website.

Delete old MX record

Click on the delete button next to the old MX record to delete it.

After that, switch back to the G Suite setup screen and check the box that says ‘I deleted existing MX records’.

Save MX records

You will now be asked to save your MX records. For some providers, once you add MX records they are already saved, for others you may need to manually save MX records.

Once you have saved MX records, check the box that says ‘I have saved MX records’ in G Suite setup.

Verify domain setup

After that, you need to click on ‘Verify domain and setup email’ button to exit the setup wizard.

Using Your Professional Email with G Suite and Gmail

Your email account works like any other Gmail account. You can access it by visiting Gmail Website and sign in with your email address, e.g. john@yourdomain.com.

You can also manage your G Suite account by visiting the admin console.

G Suite admin control panel

This is where you can add/remove new users to your domain name. Each of your users will have 30 GB storage and all the same features, but they will not have access to the admin console. You can remove those users at any time you want.

Troubleshooting G Suite Domain Setup

It is likely that your web host may not be using a dashboard like we have shown in the screenshots above.

G Suite has detailed documentation for many of the popular web hosting and domain registration service providers. Visit, set up MX records (Hosts specific steps) page and then locate your domain registrar or web host from the list.

If you do not find your service provider in the list, then you can ask them directly to help you setup G Suite for your domain name.

We hope this article helped you setup a professional email address with G Suite and Gmail. You may also want to see our list of 19+ free Google tools every WordPress blogger should use.

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